Google Docs is a convenient way to create, edit, and share documents between various platforms. But it can be confusing when trying to open one that’s on your computer or if you need to edit one in a different program like Microsoft Word.
Below is everything you need to know, whether it’s opening one you created yourself or one that someone shared with you. We’ll also go over how to create a new document with just Google Docs (no separate word processor necessary) and what to do if you need to open a Word file or convert a GDOC file into a format that works with Word.
These steps work with any modern web browser running on any operating system, including Windows, macOS, and Linux.
How to Make a New Document
Opening a brand new document is simple: go to your Google Docs and sign in to your Google account if asked. From there, you can make a new file by selecting Blank or choose a pre-made document from the template gallery.
If you don’t see any templates, open the menu at the top left, choose Settings, and then enable the viewing of templates.
How to Open a Document You Own
Opening a Google doc that you created yourself is just as simple as making a new one. There are two ways to go about this depending on how you want to locate it:
Open your Google Docs account and search or scroll through until you find the document. Click once to open it, or right-click and choose Open in new tab.
Or, open Google Drive and browse through the folder the file is located in.
How to Open a GDOC File From Your Computer
If you store your files on your computer via the Google Drive desktop software, you’ll notice that all the documents are saved with the GDOC file extension to indicate a Google doc.
There are two things you can do with these files:
- Double-click one to open it in Google Docs in your browser.
- Follow the steps at the bottom of this page to open the GDOC file in MS Word.
How to Open a Document Shared With You
There are a few ways to open a Google Doc that someone shared with you, depending on how they did it.
A document shared explicitly with you (the owner included your email when sharing the file) is available from your Shared with me page on Google Drive. If that isn’t helpful, try this:
Visit Google Drive, select the button next to the search bar at the top, and change Type to Documents.
Change Owner to Not owned by me or Specific person if you know who shared the file with you.
Select SEARCH to filter the results, and then select the file to open it in Google Docs.
Sometimes people share files via a public link-only, so you need to click the link to open the document. These URLs aren't easy to track down because they can be sent to you over an email or text or provided on a web page.
The third way to open a shared Google Docs file is by going to the notification email (not all shared docs come this way, but some do). Select the Open button from the message; the subject line should include these words: Document shared with you.
Using Microsoft Word Files With Google Docs
Google Docs and MS Word can mix their file types. So Google Docs can edit documents from Word, and if you need to, you can download your Google documents in a format that Word understands.
Do this if you want to use Google Docs to view or edit Word files:
From Google Docs, select the folder icon from the right.
Choose Upload, and then BROWSE.
Double-click the MS Word file to start the upload. It will open in Google Docs.
To do the reverse so that Google Docs files will open in Word, you need to save the file in the correct format.
With the document open in Google Docs, go to File > Download, and choose Microsoft Word (.docx). Save the DOCX file to your computer. As long as DOCX files are set up to open in Word (here’s how to do that in Windows), double-clicking is all you need to do.