What to Know

  • Calendar > select event > Edit > More options > Remind me > Add email reminder > Add email reminder > select time > Save.
  • You can enter an optional message to your calendar reminder.
  • Need to send to other people? You can add invitees to your calendar reminder.

This article explains how to create an Outlook calendar email reminder. Instructions apply only to Outlook.com.

Set an Email Reminder for an Event

Follow these steps to add an automatic email reminder to an event in your Outlook.com calendar.

  1. Log into your Outlook.com account, and select the Calendar icon at the bottom of the left-hand menu.

    Alternatively, you can open it by going directly to https://outlook.live.com/calendar/.

    You can also reach your Outlook.com calendar by selecting the Office applications launcher in the upper left of the Outlook.com page and choosing Calendar.

    Outlook.com page with Calendar selected

  2. Select the calendar event you want to add an email reminder to, and press Edit.

    Outlook.com calendar event selected

  3. Select More options in the calendar event edit window.

    Outlook.com event edit window with More options

  4. Open the Remind me dropdown, and select Add email reminder.

    Outlook.com reminder dropdown menu with Add email reminder selected

  5. In the Email reminder window, choose Add email reminder.

    Outlook.com Email reminder window with Add email reminder option

  6. Open the Remind me dropdown, and choose when you want an email reminder to be sent for this event.

    Outlook.com Email reminder window with Remind me dropdown open

  7. You may also add a reminder message in the email sent by entering it in the text box labeled Enter a reminder message here (optional).

    Outlook.com Email reminder window with reminder message text box filled in

  8. If you would like an email reminder to also be sent to invitees of this event, check the box next to Send to attendees.

    You'll only see this option if there are already attendees. If there aren't, add those first and then return to this step to check that box.

    Outlook.com Email reminder window with Send to attendees checkbox selected

  9. Press Save. Now you and your guests will receive an email reminder.

FAQ

  • How do I set a meeting reminder in Outlook outside of Outlook.com?

    In Outlook select the Calendar icon at the bottom of the screen, then open the meeting you want to set reminders for. If Open Recurring Item appears, select Just this one to set a single reminder or The entire series to set for all appointments and meetings attached to that series. From the Meeting tab (it will be Meeting Series if it's recurring), open the Reminder drop down menu and choose how long before the meeting you want to be reminded.

  • How do I send a meeting reminder to attendees who haven't responded?

    From your Outlook calendar select the meeting, then under Tabs and Commands select Attendees > Tracking. Next, select all the attendees who haven't responded and copy them to your clipboard with Ctrl + C. Select Actions > Forward > Forward, then paste the copied attendees as recipients. Send the reminder when you've finished adding recipients and editing the reminder message (if necessary).

  • How do I change the time for a meeting reminder in Outlook?

    From the calendar item select File > Options, and then open the Calendar tab on the left side of the window. Next to Default Reminders, open the drop-down menu and choose a new time, then select OK to save.

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